Property Administration Analyst

It All Starts with Our People

As the leader in automotive preventive maintenance, Valvoline has a proven track record of growth. We continue to invest in our people, processes, and technology to strengthen our ability to efficiently deliver Quick, Easy, Trusted service across all our stores – every day. We're not just in the car business; we're in the people business. And we're looking for humble, hungry, and smart people to help us shape the future of mobility. If you're hungry to drive change and seek a dynamic, collaborative environment that fuels both personal and professional growth, you've found your place with us.

Our highest priority is creating a welcoming workplace with team members from a wide variety of diverse backgrounds and experiences. 

The Opportunity

Valvoline has a rewarding opportunity as a Property Administration Analyst. This role will provide analytical, administrative, and other support as needed, for Valvoline’s Corporate Real Estate Portfolio for both owned and leased properties across the US and Canada. The role focuses on lease and property data management, financial and performance analysis, compliance tracking, and reporting to support strategic decision-making across office, corporate, and retail sites. Key responsibilities include initial lease abstraction, review, and critical date tracking, processing payment and billing for all domestic leases and receivables, and reconciliation of additional expenses. This role will report to the Corporate Real Estate Manager.

How You'll Make a Difference

• Maintain accurate property, lease, and tenant records in CoStar
• Strong communication skills
• Vendor/Customer Set-up: Obtain vendor documentation (W9, ACH), process changes and maintain all records of changes in CoStar and update accordingly
• Support the Property Administration Analyst II in maintaining all Valvoline leased and fee properties via CoStar property management system. Including lease review, lease data abstraction, initial property and file set-up, abstraction of critical dates, reminders, options/rights/clauses for all new and/or renewed properties, etc.
• Accurately process payment and invoicing of all lease rents and receivables in a timely manner
• Ability to manage large data sets, multiple deadlines, and analyze property-related data (rent, CAM, occupancy, etc.)
• Prepare regular and ad hoc reports for management and stakeholders
• Ability to work cross-functionally (tax, insurance, accounts payable, accounts receivable, etc.) to provide and/or direct the search for pertinent information from all properties and assets
• Reconcile property income and expense data with Property Accounting and Finance teams
• Must have strong analytical and data interpretation skills
• High attention to detail and accuracy
• Strong organizational and time-management skills
• Support budgeting and cost tracking for property portfolios
• Review invoices and other cost recoveries for accuracy and compliance
• Assist with audit preparation and responses
• Ensure property documentation complies with legal and internal standards
• Problem-solving mindset with a continuous improvement focus

What You'll Need to Succeed

• Bachelor’s degree in Real Estate, Finance, Accounting, or related field
• Minimum of 2-5 years of experience with property administration, portfolio management and reporting, or analytical roles
• Knowledge of lease data, property management, accounting systems (SAP, CoStar, etc.), basic real estate documentation (leases, tenant estoppels, etc.)
• Must be authorized to work in the U.S.

We Take Care of the WHOLE You

• Health insurance plans (medical, dental, vision)
• HSA and flexible spending accounts
• 401(k)  
• Incentive opportunity*
• Life insurance
• Short and long-term disability insurance
• Paid vacation and holidays*
• Employee Assistance Program
• Valvoline Instant Oil Change discounts
• Tuition reimbursement*
• Adoption assistance* 

*Terms and conditions apply, and benefits may differ depending on position.

Your Path to Valvoline

Valvoline provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Join us in revolutionizing the automotive aftermarket industry while enjoying competitive benefits, a supportive work culture, and opportunities for advancement. Apply now and become an integral part of our journey at Valvoline.

The Company endeavors to make its recruitment process accessible to any and all users. Reasonable accommodations will be provided upon request to applicants with disabilities to facilitate equal opportunity throughout the recruitment and selection process. Please contact Human Resources at 1.833.VVV.Report or email ECC@valvoline.com to make a request for reasonable accommodation during any aspect of the recruitment and selection process. The contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.