Human Resource Coordinator

Henley Enterprises, Inc. (and our associated entities) is the largest privately-owned Franchisee of Valvoline Instant Oil Change (VIOC) with operations in both the East and West Coasts. Our VIOC locations provide quick, easy and trusted lube and other light vehicle maintenance drive-through services using a unique team-oriented and customer-focused approach. Henley’s Corporate Offices are based out of Irvine, California and Newton, Massachusetts. Henley has grown rapidly and is projecting continued Company growth ahead.

This is a full-time, nonexempt (hourly) position based out of the Newton, MA office, and is eligible for a hybrid work schedule (in office and work from home). The HR Coordinator reports to the HR Operations Lead based out of Irvine, CA. 

POSITION SUMMARY:

The HR Coordinator will assist the HR Operations department in organizing, enhancing and executing a wide variety of HR administrative processes supporting approximately 270 Valvoline Instant Oil Change service centers. This position is an hourly position starting at $27.65 per hour. 

ESSENTIAL JOB FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions of the job:

• Process employee transactions including new hires, job changes, and terminations
• Perform regular employee database audits and update information as needed to ensure proper functionality of system processes and data integrity on reports
• Keep employee files & records up to date in the HRIS system (UKGPro) including scanning and uploading documents to the employee UKG record
• Assist department with mailings, projects, etc.
• Provide assistance, support and respond to management and employee inquiries via email and phone
• Other administrative tasks as required

QUALIFICATIONS

Skills and Competencies

• Proficient computer skills with experience in MS Office Applications, Human Resource Information Systems (HRIS) and Payroll Software
• Excellent organizational skills with the ability to handle multiple projects at the same time
• Excellent verbal and written communication skills
• Attention to detail with emphasis on accuracy and quality (required)
• Ability to professionally handle working with sensitive/confidential information
• Ability to understand and streamline existing HR processes for efficiency and compliance
• Desire to advance in the field of HR and expand responsibilities to meet the needs of the company
• Ability to create effective cross-functional working relationships with others on-site, at regional offices and service centers
• The ability to learn and leverage the HRIS, timekeeping systems and reporting functionalities (UKG Pro & UKG Workforce Management)

Education and Experience

• High School Graduate or equivalent
• Associate’s degree preferred, but not required
• Prior HR administrative experience

ENVIRONMENTAL & PHYSICAL REQUIREMENTS

• 90% of work in a climate-controlled internal office environment working under normal office conditions
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands and fingers to feel and handle, reach with arms and hands, see, talk and hear
• While performing the duties of this job, the employee may incidentally be required to stoop, kneel and crouch, lift weight or exert a force up to a maximum of 25 pounds

The above description is not intended to be an "all-inclusive" list of the duties and responsibilities of the job described, nor is it intended to be such a listing of the skills and abilities required to do the job. Rather, it is intended only to describe the general nature of the job.

Henley Enterprises, Inc. and its affiliates are proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristics protected by law.

We participate in the E-Verify program.