Office Staff

POSITION SUMMARY:

Responsible for the daily reconciliation of deposits utilizing proper business procedures and policies to ensure accuracy of deposits made by 120+ stores. Provide efficient and professional interaction with Operations staff and bank personnel. Provides accounting and bookkeeping service to support cost effective procedures. Represents the organization in a positive and professional manner.

EDUCATION/CERTIFICATION:

A minimum of an Associate's degree is required, Bachelor's degree in Accounting preferred.

EXPERIENCE:

In the absence of a Bachelor's degree, a minimum of at least three (3) years previous accounts receivable management is required.

Must possess strong attention to detail and be able to work in a high-volume office.

COMPETENCIES:

Must have personal computer MICROSOFT windows-based software experience in Word, Outlook, and have advanced Excel skills including pivot tables and data management.

Strong English verbal and written communication as well as pleasant service oriented interpersonal skills are necessary for daily interaction with staff and vendors.

ESSENTIAL DUTIES and RESPONSIBILITIES:
Disclaimer: Job descriptions are not intended, nor should they be construed to be, exhaustive lists of all responsibilities, skills, efforts or working conditions associated with the job. They are intended to be accurate reflections of the principal duties and responsibilities of this position. These responsibilities and competencies listed below may change from time to time.

Job-Specific Competency

Processes payments made by check on a timely and accurate basis including proper

application and posting of payments to customer accounts.

Prepares and deposits for appropriate bank, posting to correct general ledger

account. Resolves discrepancies.

Responsible for the daily reconciliation of bank deposits using information from the Point of Sale software and on-line bank statements.

4. Interact in a professional manner with Operations staff and banks to resolve discrepancies.

5. Responsible for processing weekly bank transfers.

6. Order, manage and supply Operations staff with the necessary supplies including store

specific bank deposit slips and bags.
7. Receive, post and code rent payments on a monthly basis.
8. Manage company fleet vehicle accounts including review of credit worthiness through third

party references.

9. Effectively maintains integrity and control of policies and processes to identify possible theft.

10. Display team approach through timely professional communication.

11. Approach discrepancies with a sense of urgency and work through and until resolution.
12. Collaborates as needed with Finance and other personnel to address billing, follow-up and other issues that

require external support.