Facilities Maintenance Coordinator

Company Overview:

Velocity Auto Care is a franchisee of the Valvoline franchise system, the industry leader in quick oil change and automotive preventive maintenance services. We are committed to fostering a diverse, inclusive, and high-performing workplace and to attracting, developing, and retaining top talent to drive our business forward.

What you'll do:

The Facilities Maintenance Coordinator will oversee the day-to-day maintenance and repair operations for all company facilities. This role ensures that all building systems, equipment, and grounds are well-maintained, compliant, and in optimal working condition to support a safe and efficient workplace. The Facilities Maintenance Coordinator is responsible for coordinating maintenance schedules, managing vendor relationships, and ensuring the completion of work orders in a timely manner.

Maintenance Coordination:

• Oversee the scheduling and completion of preventive maintenance on equipment, HVAC systems, electrical and plumbing systems, and other building systems.
• Respond to and prioritize maintenance requests and work orders, ensuring timely completion and minimal disruption to operations.
• Track and document all maintenance activities, inspections, and repairs.

Vendor and Contractor Management:

• Coordinate with external vendors and contractors for specialized repair and maintenance services, including obtaining quotes, managing contracts, and verifying the quality of work.
• Ensure all work performed by third parties meets company standards, safety regulations, and is completed within budget.

Safety and Compliance:

• Maintain and enforce compliance with safety protocols, building codes, and environmental regulations.
• Conduct regular safety inspections and risk assessments to ensure a safe and compliant working environment.
• Keep updated records of inspections, permits, and maintenance logs as required by regulations and company policies.

Inventory and Resource Management:

• Manage inventory of maintenance supplies, tools, and equipment, ensuring availability of necessary resources to complete repairs.
• Coordinate purchasing of replacement parts, tools, and materials, while managing costs and staying within budget.
• Oversee maintenance of grounds, landscaping, and parking areas to keep them clean, safe, and aesthetically pleasing.

Team Collaboration and Communication:

• Work closely with the operations team and other departments to ensure facility maintenance aligns with company goals and minimizes impact on daily operations.
• Provide regular updates on maintenance activities, ongoing projects, and any identified issues or areas for improvement.
• Identify opportunities to improve maintenance processes, enhance efficiency, and reduce costs.
• Stay current on industry trends and best practices, implementing upgrades and updates as necessary to maintain efficient operations.

What you’ll need to succeed:

• High school diploma or equivalent.
• Associate degree or technical certification in facilities management, building maintenance, or a related field preferred.
• 3+ years of experience in facilities maintenance or a similar role, with a solid understanding of building systems (HVAC, electrical, plumbing).
• Knowledge of safety protocols, OSHA regulations, and basic building codes.
• Proficient in using maintenance management software and Microsoft Office Suite.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication and interpersonal skills for effective vendor and team interactions.
• Ability to lift heavy equipment, work at heights, and handle physically demanding tasks.

Valvoline is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

The Company endeavors to make its recruitment process accessible to any and all users. Reasonable accommodations will be provided, upon request, to applicants with disabilities in order to facilitate equal opportunity throughout the recruitment and selection process. Please contact Human Resources at 1.833.VVV.Report or email ECC@valvoline.com to make a request for reasonable accommodation during any aspect of the recruitment and selection process. The contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.